Blog
Ways a Virtual Assistant Can Help With Scheduling Interviews, Appointments, and Meetings for a Human Resources Department
Virtual assistants can “do it all.” Whatever your business needs or requires, a virtual assistant can help you achieve your goals. Whether simple management tasks or problem-solving, a VA is trained and skilled to offer their services to you. Virtual assistants are professionals who perform the day-to-day administrative, accounting, or human resources tasks from a remote office. They only need their laptops or personal computers and a strong internet connection to deliver the best service. In today’s fast-paced environment and the ever-evolving technology in the business world, companies seek new ways to increase productivity and streamline their operations. VAs have emerged as game changers as they continue to improve efficiency in the workplace while being cost-efficient. With the right virtual assistant working for your company, you can delegate time-consuming tasks such as scheduling, emailing, answering phone calls and messages, data entry, and other administrative tasks to them while you’re able to focus on strengthening business connections and growth.
The human resources department is one of the pillars of a business. Through it, the concerns of employees, the businesses policies and guides, as well as screening of prospective candidates pass through. Your virtual assistant can help you with scheduling interviews with prospects, plot your appointment calendar, and prepare meetings with employees to make sure that it’s hassle-free and organized. With skilled virtual assistants in your human resources department, they will be able to provide support to the team in the best possible way.
Here are the top 4 ways that a our Lapu2Staffing is equipped with the right knowledge and skill to use messaging and video conferencing tools such as Slack, WhatsApp, Google Meet, or Microsoft Teams to effectively communicate with either prospects or your company’s employees.
MANAGE YOUR CALENDAR
Calendar Management is probably one of the best features a virtual assistant has to offer. As you turn your calendar over to your virtual assistant, they will make sure to plot all of your appointment and meetings on the correct time and date. They can also block out certain times of your day to ensure that every meeting is set from the highest priority to the lowest. To effectively manage your calendar, the VA can set up reminders for your schedules to help you prepare and review what needs to be discussed during those appointments. They can also be the ones to send invite links for video conferencing through Google or Microsoft Calendar, whichever is the one that your company is using. After following up with your respondents, your VA will make sure to plot new meetings, interviews, or any other appointments on your calendar in case there have been any rescheduled events. Your HR virtual assistant understands the importance of meeting prospects and people who can add value to the company so there should be little to no missed appointments. If it’s something that can be worked around with your schedule, your virtual assistant can help you get through it.
COMPILE A LIST OF APPOINTMENTS
The sooner you get a virtual assistant at your disposal, the lesser chaos your calendar will be in. Once a virtual assistant takes part in scheduling your day-to-day tasks, they will take over communicating with your designated appointments. From answering employee queries to confirming appointments with prospects, your HR virtual assistant can improve your scheduling by making a list of your appointments and making sure that each has the correct duration so you can spend your time wisely. Sometimes during rush office hours, there’s a tendency for you to inadvertently omit certain information, especially attendees of your interviews or meetings since you’ve been swamped by a lot of faces during the day, but rest assured that your virtual assistant will get everything in order for you. This is also to make sure that you’re not forgetting important or essential people during your meetings.
Charting a Bold Future:
Lapu2 Staffing Historic Strategic Planning in Cebu
The picturesque city of Cebu recently played host to a historic event – the first-ever strategic planning session of Virtual Assistance Lapu2 Staffing last October 2-7, 2023. The excitement in the air was tangible as the entire leadership team consisted of the CEO and Founder; Ms. Asela Vocales, the overall event in charge; Mr. James Clark – HR Training Manager and lead of Training and Development, and Employee Engagement, Ms. Joan Hudson – HR Training Manager handling the HR Operations and Onboarding, Ms. Bonnie Thompson – HR Training Manager handling Compensation and Benefits, and Recruitment – Interviews, and Jefferson Miller – HR Training Manager, handling Labor Laws and Compliance, and Employee Relations.
They gathered to chart a course for the company’s future over the next five years. With a declared vision that aims to transform all facets of Human Resources within the organization, the team was not only excited but also deeply committed to turning this vision into reality.
Strategic planning in Cebu placed a strong emphasis on promoting and upholding the company’s core values. With a clear focus on sustainability and fostering a better future for its Virtual Assistants.
The strategic plan also showcased the Lapu2 Staffing’s deep commitment to community support, demonstrating its dedication to making a positive impact beyond business operations and affirming its role as a socially responsible and forward-thinking organization ready to create lasting change.
It also underscored the significance of training and development, as evidenced by the proposed comprehensive programs and crash courses tailored for the organization’s independent contractors. This commitment is exemplified by the introduction of a five-week paid training period prior to the commencement of work for independent contractors.
What truly sets apart Virtual Assistance Lapu2 Staffing is its dynamic and innovative leadership team. Composed of young, creative minds, this team is well-equipped to bridge the gap between vision and execution. During the planning session, they demonstrated a remarkable ability to translate lofty aspirations into concrete actions that will guide the company’s daily operations. Moreover, the event was not just about work; it was also an opportunity for the management team to bond and get to know each other better while savoring the delectable cuisine and immersing themselves in the rich culture of Cebu City. This strategic planning session was not just a milestone for the company; it was a testament to their commitment to growth, collaboration, and the exciting journey ahead.
